Privacy Policy

1. Introduction

Nexorentis ("we", "us", "our") provides AI-driven data analysis and risk management tools for freelancers, consultants and independent contractors. We are committed to protecting the privacy and security of personal information collected through our website and services. This policy sets out what information we collect, why we collect it, how it is used, and the choices available to you.

2. Information We Collect

Depending on how you interact with Nexorentis, we may collect the following categories of information:

• Account and contact information — such as your name, email address, business name and contact details provided when registering or enquiring about our services.
• Business and financial data — information you upload or submit for the purpose of data analysis and risk assessment, such as contract terms, invoicing patterns, or engagement details.
• Technical and usage data — device information, browser type, IP address, pages visited, and interaction data collected automatically through cookies and similar technologies.
• Communications — records of correspondence, support requests, and feedback you provide to us.

3. How We Use Your Information

We use the information we collect for purposes including:

• Providing, operating and maintaining our analysis and risk management services;
• Generating reports, insights and recommendations based on the data you submit;
• Responding to enquiries, support requests and account administration;
• Improving our website, tools and service offering;
• Communicating updates, service notices, and, where you have consented, marketing information;
• Meeting legal, regulatory and contractual obligations.

4. Legal Basis for Processing

Where applicable data protection law requires it, we rely on one or more of the following legal bases to process your personal information: performance of a contract with you, your consent, our legitimate interests in operating and improving our services, and compliance with legal obligations.

5. Sharing of Information

We do not sell personal information. We may share information with:

• Service providers who support our operations, such as hosting, analytics or communication tools, under appropriate confidentiality and data protection terms;
• Professional advisers where necessary for legal, accounting or compliance purposes;
• Regulatory or law enforcement bodies where required by law or to protect our rights and those of our users;
• Business transferees in the event of a merger, acquisition or asset sale, subject to continued protection of your information.

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes described in this policy, including satisfying any legal, accounting or reporting requirements. Retention periods vary depending on the type of data and the context in which it was collected.

7. Data Security

We implement reasonable technical and organisational measures designed to protect personal information against unauthorised access, alteration, disclosure or destruction. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

8. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to support functionality, remember preferences, and understand how visitors use our site. You can control cookie preferences through your browser settings; disabling certain cookies may affect the functionality of the website.

9. International Data Transfers

Where personal information is transferred outside of the United Kingdom or the country in which you are located, we take steps intended to ensure appropriate safeguards are in place in accordance with applicable data protection requirements.

10. Your Rights

Depending on applicable law, you may have rights in relation to your personal information, including the right to request access, correction, deletion, restriction of processing, or portability of your data, and the right to object to certain processing activities or withdraw consent. To exercise any of these rights, please contact us using the details provided on our website.

11. Children's Privacy

Our services are intended for business use by adults and are not directed at children. We do not knowingly collect personal information from children.

12. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those third parties, and we encourage you to review their respective privacy policies.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal or operational reasons. Any updates will be posted on this page with a revised "last updated" date.

14. Contact Us

If you have questions about this Privacy Policy or how your information is handled, please get in touch through the contact details listed on our website.